Privacy Policy

This policy informs you of the data processing that the company Sothys Paris carries out in the context of the operation of the Site, in its capacity as data controller within the meaning of EU Regulation No. 2016/679 of the European Parliament and of the Council of April 27, 2016, known as the “RGPD”.

We attach great importance to the protection of the personal data of the users of this Site and, for this purpose, we have implemented the following policy:

What is personal data?

This refers to any data that can directly name (e.g. a name) or indirectly a natural person (e.g. an identifier, a code).

What data do we collect?

As part of your user experience of our Site, we collect personal data about you.

You can provide us with your personal data in different ways via our Site, as shown in the table below:

- --- either directly: for example: creation of a customer account, request of information, subscribe to our newsletter, participation to contests, reporting a cosmetovigilance case and so on.;

- - either indirectly: cookies.

We do not collect personal data from third parties.

We take care to collect only strictly necessary data in order to offer you a user experience that is the most pleasant and adapted to your needs and to provide you with the services you have subscribed.

For this purpose, your consent will be required if necessary.

Fields that must be filled in are marked with an asterisk. Failure to complete the fields marked with an asterisk may affect our ability to offer you the service you have requested or to manage your requests.

The data that is likely to be collected are as follows:

Situation that may lead to a collection of personal data

Nature of data collected

Purpose of the treatment carried out by us

Legal Basis

Length of data retention

Creation of a customer account

Last Name, First Name, Email, login data

Managing the customer relationship; sending personalized offers

statistical data (Site audience)

Execution of a contract (to be able to answer the service you have subscribed)

Legitimate Interest

3 years from the end of the commercial relation

2 years from collection

Information request (via the contact form, by mail or telephone)

Last name, first name, postal address, Phone number, email, message content

Handling your request

Consent

3 years as from the last contact

Cosmetovigilance in European Union

Last Name, First Name, age, profession, Postal address, Email, Phone number, Health informations

Managing and monitoring cosmetovigilance cases

Legal obligation

2 years from the registration of the cosmetovigilance case

Cosmetovigilance in United States

Last Name,

Postal address, Email, Phone number,date of birth, sex, gender, weight, race, ethnicity, Health informations, retailer’s name, retailer’s postal address

Managing and monitoring cosmetovigilance cases

Legal obligation

Duration required for the purpose of this operation

Sending of a newsletter

Email

Sending

information about

the brand

Consent

Until unsubscription

Sending marketing communication

Email

Sending

commercial communications

Consent

3 years from collection or last contact

Promotional operation (contest)

Last name, First name, postal address, phone number of contestant, email, social network page(s)

Participation and execution of the promotional operation

Consent

Legitimate Interest

Duration required for the purpose of this operation

Navigation (data collected by cookies)

(On these points, see paragraph dedicated to cookies)

It should be noted that the retention periods indicated cover both active and in-house conservation.

Who is in charge of the processing?

The controller is the person who determines the purposes and means of the processing. He is directly responsible for compliance with the obligations regarding the protection of personal data.

We are the controller.

Recipients of your data

Your personal data is intended exclusively for authorized and specified recipients.

Thus, in addition to the internal members of our company, your data may be transmitted to the following subcontractors (hereinafter the “Subcontractors”):

- for promotional operation (contests): to Sothys International ;

- for cosmetovigilance: to Soredec, which manages the cosmetovigilance activity on behalf of our company; to the technical service providers used by this company and, in this respect, for cases of cosmetovigilance in the United States, to the company Registrar Corp: https://www.aers.me/privacy-policy/ ; to third parties whose product may be implicated; to health professionals; to notified bodies responsible for product evaluation; to national or foreign public bodies responsible for vigilance in the performance of their duties; to international health authorities or agencies.

- to third-party service providers via cookies.

In this case, Sothys Paris ensures that its Subcontractors comply with applicable European regulations on the protection of personal data.

In this respect, we inform you that your personal data may be transferred outside the European Union and in particular to the United States, in the context of the performance of services by our Subcontractors. In this case, Sothys Paris ensures that such transfers comply with applicable European regulations on the protection of personal data.

What are your rights?

In accordance with the regulations in force, you have an information right (receive information concise, transparent, understandable and easily accessible in clear and simple terms), a right of access to your personal data, rectification, opposition, erasure, portability and limitation thereof.

If we have any doubt about your identity, we may ask you for a copy of your ID.

In case of exercise of your right of opposition and/or deletion and/or portability and/or dereference of data concerning you, we will be unable to perform certain services.

In addition, you have the option to withdraw your consent to the collection and processing of your personal data at any time.

You also have the right to lodge a complaint with the CNIL and / or to make any legal recourse.

Contact:

If you have any questions on this subject, you may write to us at the postal address: Sothys Paris, 128 rue du Faubourg Saint-Honoré, 75 008 Paris (France) or e-mail:

infos@sothys.com
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